Community Listening Sessions

Community listening sessions are opportunities for members of the School Board to connect with members of the community to gather input on concerns and/or suggestions.

Sessions are held on a monthly basis during the school year and are scheduled outside of the school day to increase opportunity for members of the public to attend. Each community listening session shall be up to one hour in duration. Community listening sessions are open to the public, subject to capacity limits.

Up to three board members will attend each community listening session. A quorum of the School Board, or a recognized committee of the School Board may not attend a community listening session unless the session is posted as required by the Open Meeting Law. Each board member will have an opportunity to attend one or more community listening sessions each school year.

The superintendent may attend community listening sessions and may invite selected administrators or other staff members to attend.

• Up to 10 school district stakeholders may sign up in advance to speak for up to five minutes at the next scheduled community listening session. See below for definition of school district stakeholder.
• To sign up to speak, speakers must complete 801.7P, Request to Speak at Community Listening Session, and submit the completed form to the Administrative Executive Assistant to the Superintendent and School Board no later than 3:00 p.m. on the Friday before the community listening session.
• If more than 10 speakers submit a timely request, the Executive Assistant to the Superintendent and School Board, or designee, will conduct a lottery after the submission deadline to determine the 10 speakers. Individuals who submit a timely request are notified of the results of the lottery.
• If at least one speaker signs up in advance and speaking spots remain at the time the community listening session is scheduled to begin, stakeholders may sign up for the remaining spots on a first come, first served basis at the beginning of the community listening session and must complete 801.7P, Request to Speak at Community Listening Session. The community listening session will adjourn after the last speaker.
• School district stakeholders eligible to speak at a community listening session are limited to district residents, district property or business owners, district employees, current students and their parents/guardians, district contractors, bidders on district contracts that are open for bidding or awarded but not completed, and authorized representatives of the above-identified stakeholders.
• Each speaker will be called by name for their turn to speak. Speakers will have up to five minutes to speak and any remaining time may be used by board members or administrators to ask clarifying questions.
• The listening session is concluded after the last speaker. Speaker questions are typically deferred, pending appropriate administrative and board member consideration.

• Community listening sessions are open to the public. Comments made by speakers to board members may be heard by other session attendees. Private listening sessions are not available.
• Board members present at a community listening session can impose reasonable limitations and restrictions, as necessary, to provide an orderly, efficient and fair opportunity for speakers to be heard.
• Speakers may not use community listening sessions to air complaints about specific employees or other individuals. Such complaints should be addressed privately.
• Speakers are expected to conduct themselves in a respectful manner, adhere to the time limit, follow the directions of the board members and requirements of district regulations or risk being disqualified from speaking at future community listening sessions.
• Comments offered at community listening sessions do not necessarily represent the views of the administration or School Board.