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Series 801.3AR - Booster Clubs and Booster Organizations

Adopted: May 1984
Revised: June 2009

1. Definition – Booster clubs and booster organizations (including PTAs, PTOs, etc.) are designed to encourage a positive relationship between a particular school and the community, and to help the school promote, recognize and raise funds for school activities.

1.1 The membership of booster clubs and booster organizations shall be primarily made up of parents and community members, though district employees may also be members.

1.2 Booster clubs and booster organizations shall have their own governing board, policies and accounting records, separate from the school or school district.

1.3 The school principal or designee shall maintain a close relationship with booster clubs and booster organizations associated with his or her school.

2. Fundraising

2.1 Booster clubs and booster organizations may use a school’s name, mascot and/or logo in fundraising activities, with the permission of the school principal.

2.2 Any booster club or booster organization fundraising activities done in the name of the school must be approved by the principal or designee, in accordance with District Policy 801, District-Community Relations, and District Regulation 801.6AR, Distribution of Materials and Information to Students.

2.3 Booster club and booster organization funds must be collected and maintained by the club or organization and kept separate from district funds and from student activity funds. 

2.4 Booster clubs and booster organizations may not use the district’s tax exempt status or tax identification number.

3. Donations to the School or District

3.1 All donations from booster clubs and booster organizations to a school or the district shall go through district-approved procedures.

3.2 Employees should make requests through their principal to the booster club or booster organization for specific donations.

4. Liability – Schools shall not take action that would lead others to believe that the school is in charge of or has responsibility for a booster club or booster organization.

4.1 School employees shall not direct or manage a booster club or booster organization for their own school, but may provide advice, including on use of the school name, mascot and/or logo.

4.2 Schools shall require booster clubs and booster organizations to agree to abide by the parameters set in this regulation, including the following:

4.2.1  Booster clubs and booster organizations are not authorized to act as an agent or represent themselves as an agent of the school or district, and

4.2.2  Booster clubs and booster organizations may not use school or district letterhead to carry out their business.

4.2.3  Websites operated or maintained by booster clubs should not give the impression that the booster website is an official school website.

5. Insurance Coverage – To ensure that booster club and booster organization activities are covered by the district’s liability insurance, principals shall submit the names of school-approved booster clubs to the School District Attorney by August 15 each year.

Regulations/801.3AR/6-1-09