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640AR - Shared Time and Other Services Available to Nonpublic Schools

640AR - Shared Time and Other Services Available to Nonpublic Schools

Adopted: February 1989
Revised: January 2020

Download 640AR - Shared Time and Other Services Available to Nonpublic Schools

1. Available Programs, Materials and Services

The following District 196 programs, materials and services will be available to nonpublic schools and students enrolled in nonpublic schools in District 196. Unless otherwise specified, the program, material or service is available to traditional nonpublic school students and nonpublic home school students at all grade levels.

1.1 Textbooks, Individualized Instructional Materials and Standardized Tests

1.1.1 Only materials acceptable for use in the public schools may be purchased through District 196 for use in nonpublic schools.

1.1.2 District 196 will retain ownership of the materials.

1.1.3 The cost of materials purchased for use by each nonpublic school may not exceed the amount of funds allocated by the Minnesota Department of Education.

1.2 Health Services

1.2.1 Services are limited to those specific health services offered to public school students, provided the cost does not exceed the amount of funds allocated by the Minnesota Department of Education.

1.2.2 Services may not include direct educational instruction of nonpublic school students or services required under special education laws.

1.2.3 Services may be provided at the nonpublic school, a neutral site, the public school or any other suitable location.

1.3 Guidance and counseling (grades 7-12 only)

1.3.1 Services are limited to those specific guidance and counseling services offered to public school students, provided the cost does not exceed the amount of funds allocated by the Minnesota Department of Education. Services include counseling students and parents, counseling about learning problems, evaluating student abilities, helping students in personal and social development, and referral assistance. Services may not include planning or selecting nonpublic school courses or classroom activities.

1.3.2    Services may be provided at a public school, a neutral site, the nonpublic school or any other suitable locations.

1.4 Teacher Training and Retraining – Nonpublic school teachers are ensured equitable participation in public school teacher training and retaining to improve instruction in areas designated for use of Title II funds.

1.5 Tobacco Use Prevention – Services may include in-service training for nonpublic school staff, curricula and related materials, community and parent awareness programs, and tobacco, tobacco products and activated electronic delivery devices (e.g., liquid or electronic cigarettes, vaping devices) use prevention curriculum and program evaluation.

1.6 Federal Drug Abuse Prevention – The federal government provides funds to implement new programming (above and beyond what already exists) for drug abuse prevention.  Nonpublic schools must notify District 196 in writing each year if they choose to participate.

1.7 Special Education

1.7.1 Individuals with Disabilities Education Act (IDEA 97) assures an appropriate education for all children with disabilities and requires systematic identification, assessment and program development.

1.7.2 Nonpublic school students who are considered legally disabled are entitled to free, appropriate special education services. Parents of students with suspected disabilities may refer students and request an educational assessment. After approval of the referral, the parent will be invited to participate in team decisions about the need for special education and, if appropriate, a specific educational plan. Services provided include administration, adaptive physical education and clerical assistance. For those students with a disability who attend nonpublic school at their parent’s choice, services and instruction may be provided at the nonpublic school building, a public school or at a neutral site, as determined by the district on a case-by case basis, consistent with federal law.

1.8 Education of Disadvantaged Children

1.8.1  Supplemental teaching services in reading and math are available for students in grades k-5 who live in the attendance areas of the District 196 schools designated as Title I target schools.

1.8.2  Eligible students will receive direct services at a public school or neutral site.

1.9 Federal Block Grant Funds for Education

1.9.1  Block grant funds may be used for educational improvement projects involving hiring personnel and/or purchasing materials or equipment for improvement of basic skills, guidance, library, audiovisual, fiscal management and/or other special projects.

1.9.2  Participating schools are responsible for writing their portion of the project.

1.10 Federal Refugee Assistance and State Limited English Proficiency Services – Direct services focusing on the needs of refugee students are delivered at the public school.

1.11 Transportation – Transportation services are available to and from school for students who live in District 196 and attend nonpublic school inside or outside District 196, in accordance with state statute.  (For details refer to District Policy 707, Student Transportation; Administrative Regulation 707.10AR, Nonpublic Student Transportation, and Procedure 707.10.2P, Nonpublic Student Transportation Reimbursement Request.)

1.12 Band

1.12.1 Nonpublic school students in grades 5-12 are eligible to participate in curricular band programs offered to District 196 public school students.

1.12.2 Instruction will be provided at the public school.

1.13 Middle School and High School Curricular Courses

1.13.1 Middle school- and high school-level home school students may enroll in middle school and high school curricular courses, as described in Administrative Regulation 640.2.2AR, Home School Shared Time Students in Middle School and High School Curricular Courses.

1.13.2 For a student to be considered for enrollment in a middle school or high school course, the home school must complete Procedure 640.2.2P, Application for Shared Time Enrollment of Home School Students in Middle School or High School Curricular Courses.

1.14 Cocurricular Activities – Home school students may participate in District 196 school cocurricular activities, as described in Administrative Regulation 640.2.3AR, Home School Student Participation in Cocurricular Activities.

2. District Notification

The parents or guardians of the nonpublic school student or the person in charge of instruction at the nonpublic school are responsible for indicating their interest in one or more of the above programs and services to District 196.


  • Individuals with Disabilities Education Act (IDEA 2004)
  • Public Law 97-35, Chapter 1, Financial Assistance to Meet Special Education Needs of Disadvantaged Children
  • Public Law 97-35, Chapter 2, Title V, Education Programs Consolidation of Federal Programs for Elementary and Secondary Education
  • Public Law 96-212, Refugee Act of 1980
  • Public Law 100-297, Elementary and Secondary School Improvement Act of 1987
  • Minnesota Statute 123B.40, Declaration of policy
  • Minnesota Statute 123B.41, Definitions
  • Minnesota Statute 123B.42, Textbooks; individual instruction or cooperative learning material; standard tests
  • Minnesota Statute 123B.43, Use of individualized instructional materials
  • Minnesota Statute 123B.44, Provision of pupil support services
  • Minnesota Statute 123B.49, Extracurricular activities; Insurance
  • Minnesota Statute 125A.02, Child with a disability defined.
  • Minnesota Statute 125A.18, Special instruction; nonpublic schools
  • Minnesota Statute 126C.19, Shared Time Aid