Sep 2004
PTO Meeting Minutes, September 2004
Sep/16/2004 20:23
Budget Meeting September
16, 2004
Attendance:
Staff: Pamela Haldeman
Parents: Hank Donatell, Lynn McGrane, Kelli Linnerooth, Dawn Toth, Dallen
Schnichels, Greg Anderson, Jason Dugan, Kay Larson, Conni Normandeau
Introductions and Welcome: Dallen Schnichels. Discussion on PTO goals and past expenditures. (Handout of 2000-2004 expenditures and revenue).
Jason Dugan Treasurer-Last year we hit the majority of our budgeting goals. There are two large buckets of expenditures 1) Artist in Residence and 'hnology. Last year we raised approx. $45,000 and spent approx. $36,000. There was some money not spent toward technology that had been allocated. This meeting will basically serve to create a skeleton budget that will be presented to the PTO at the next meeting for approval. There will be two votes regarding this budget prior to final implementation. We attempt to take into account teacher needs and wish lists as well as the reoccurring expenses. We currently have $21,719 in our checking account. Of that number we have approved $2,676.00.
Last year $4,000 was approved for technology that was not spent due to the amount not being great enough to make a big enough dent in the actual need. He is hoping for a software upgrade that is around $3,200 in addition to the $4,000 for new classroom computers. The computer lab is up to date and we have updated projectors and video cameras.
Line Item Discussion:
STUDENT PROGRAMS:
5th Grade Party- increase by $100.00 for a total of $600.00 due to last year borrowing from carnival left-overs.
DARE Graduation-We had to order t-shirts last year on our own since Lakeville PD no longer supports the DARE program for our school. This resulted in an over-spending of $487.00 last year. $650.00 recommended.
Need Scholarships-$500.00 recommended.
Artist in Residence 04/05-Instead of an art specialist, we have a technology specialist. In response to that we have used an Artist in Residence program that is outsourced. $6,000.00 has been pre-approved for this expenditure, (approx. $1000 per grade level.) There are also some grants that we are applying for to assist with this program.
We are also hoping to add some parent education nights and teacher training with "Climb Theater". This program lasts about 1-2 weeks per quarter and consists of a professional coming in and doing role-playing with students regarding subjects such as self-control, respect, peer-pressure, bullying-target-sideline behavior. Professional actors perform plays and then get involvement from students. The first community night is October 20.
College Scholarship-$500.00 approved.
Total allocation $8,250.00.
INSTRUCTIONAL SUPPLIES:
Library Needs-$4,000.00. We will not be doing the Newben-y/Caldecott project this year. Therefore the $1,000.00 from that line-item from last year will go toward new books that will be kept within the library.
SCHOOL INSTRUCTIONAL SUPPLIES:
New line-item potentially. Last year a budget cut of $10.00 per student that were things like calculators ($400.00), abacus sets (4 @ $100.00-$400.00), wipe boards, extra paper, theme paper, grade level reading books.
Thought-have a giving tree of needs posted in the school.
$2,500.00
EQUIPMENT EXPENSES:
Technology 7,200.00 (this would be used for classroom computers not media center. Equipment nothing allocated.
COMMUNITY EXPENSES:
Volunteer Coordinator 2000.00
School Patrols 400.00
Teacher Appreciation 500.00
Conference Dinners 350.00
Buzz Books 250.00
Miscellaneous 1000.00 (bad checks, Friday folders, penguin)
Class Size Reduction-05/06- Current staffing adds up to $33,446.00 over allocation given from the district. Proposed $25,000.
Clerks-cuts also made.
Projected reserve would be $7,793.00
It was determined that the preliminary budget will be distributed at the PTO meeting on September 21, then voted on the following month in order to allow parents and staff an adequate amount of time to review and pose questions.
Meeting adjourned: 9:02 pm
Attendance:
Staff: Pamela Haldeman
Parents: Hank Donatell, Lynn McGrane, Kelli Linnerooth, Dawn Toth, Dallen
Schnichels, Greg Anderson, Jason Dugan, Kay Larson, Conni Normandeau
Introductions and Welcome: Dallen Schnichels. Discussion on PTO goals and past expenditures. (Handout of 2000-2004 expenditures and revenue).
Jason Dugan Treasurer-Last year we hit the majority of our budgeting goals. There are two large buckets of expenditures 1) Artist in Residence and 'hnology. Last year we raised approx. $45,000 and spent approx. $36,000. There was some money not spent toward technology that had been allocated. This meeting will basically serve to create a skeleton budget that will be presented to the PTO at the next meeting for approval. There will be two votes regarding this budget prior to final implementation. We attempt to take into account teacher needs and wish lists as well as the reoccurring expenses. We currently have $21,719 in our checking account. Of that number we have approved $2,676.00.
Last year $4,000 was approved for technology that was not spent due to the amount not being great enough to make a big enough dent in the actual need. He is hoping for a software upgrade that is around $3,200 in addition to the $4,000 for new classroom computers. The computer lab is up to date and we have updated projectors and video cameras.
Line Item Discussion:
STUDENT PROGRAMS:
5th Grade Party- increase by $100.00 for a total of $600.00 due to last year borrowing from carnival left-overs.
DARE Graduation-We had to order t-shirts last year on our own since Lakeville PD no longer supports the DARE program for our school. This resulted in an over-spending of $487.00 last year. $650.00 recommended.
Need Scholarships-$500.00 recommended.
Artist in Residence 04/05-Instead of an art specialist, we have a technology specialist. In response to that we have used an Artist in Residence program that is outsourced. $6,000.00 has been pre-approved for this expenditure, (approx. $1000 per grade level.) There are also some grants that we are applying for to assist with this program.
We are also hoping to add some parent education nights and teacher training with "Climb Theater". This program lasts about 1-2 weeks per quarter and consists of a professional coming in and doing role-playing with students regarding subjects such as self-control, respect, peer-pressure, bullying-target-sideline behavior. Professional actors perform plays and then get involvement from students. The first community night is October 20.
College Scholarship-$500.00 approved.
Total allocation $8,250.00.
INSTRUCTIONAL SUPPLIES:
Library Needs-$4,000.00. We will not be doing the Newben-y/Caldecott project this year. Therefore the $1,000.00 from that line-item from last year will go toward new books that will be kept within the library.
SCHOOL INSTRUCTIONAL SUPPLIES:
New line-item potentially. Last year a budget cut of $10.00 per student that were things like calculators ($400.00), abacus sets (4 @ $100.00-$400.00), wipe boards, extra paper, theme paper, grade level reading books.
Thought-have a giving tree of needs posted in the school.
$2,500.00
EQUIPMENT EXPENSES:
Technology 7,200.00 (this would be used for classroom computers not media center. Equipment nothing allocated.
COMMUNITY EXPENSES:
Volunteer Coordinator 2000.00
School Patrols 400.00
Teacher Appreciation 500.00
Conference Dinners 350.00
Buzz Books 250.00
Miscellaneous 1000.00 (bad checks, Friday folders, penguin)
Class Size Reduction-05/06- Current staffing adds up to $33,446.00 over allocation given from the district. Proposed $25,000.
Clerks-cuts also made.
Projected reserve would be $7,793.00
It was determined that the preliminary budget will be distributed at the PTO meeting on September 21, then voted on the following month in order to allow parents and staff an adequate amount of time to review and pose questions.
Meeting adjourned: 9:02 pm