Jeff_Solomon

The Finance Department is responsible for compiling the district budget, processing payables, receivables and payroll. The department uses conservative assumptions, projections and budgeting practices to successfully manage the district’s finances. In accordance with state law, District 196 has an independent audit performed each year. Results of the annual audits are included in the Annual Financial Report.

Awards and honors

For the 15th year in a row, District 196 earned the Certificate of Excellence in Financial Reporting for the Association of School Business Officials International (ASBO).

The Association of School Business Officials (ASBO) International has awarded District 196 Public Schools its Meritorious Budget Award for excellence in budget presentation during the 2015–2016 budget year.

Budget process and timelines

The complete budget cycle can be viewed as a continuous five-step process shown below. Each of these steps requires board approval and is open for public inspection and comments. The process used by the school district is mandated by state law.

The process begins with submission of estimated property tax levy information to the Minnesota Department of Education (MDE) by mid-July. The MDE sets the maximum levy amount for each school district based on current legislation and formulas. This property tax levy information is reviewed, updated and certified by the Board of Education prior to the end of the calendar year. The collection of the property tax levy occurs during the calendar year and is intended to be utilized during the upcoming school year. For example, a tax levy for a coming year that is certified in December is collected in May and October of the following year and would be used for that coming school year.

During the middle of each school year, the district moves to the second step in the process and begins development of the preliminary budget for the next school year. This process includes the completion of long-range enrollment projections, updating the five-year budget forecast, development of staffing guidelines and determination of revenue and expenditure assumptions to be included in the budget. This process also includes development of the capital expenditure budget for the next school year during the spring of the current fiscal year. The Board of Education (BOE) must approve a budget by the beginning of the fiscal year (July 1) in which it will be used. This provides the district with spending authority as the initial estimates are revised and the actual enrollment is determined.

The third step in the budgeting process happens during the fall each year. The Finance Department updates the preliminary budget with revised estimates and staffing allocations, and develops the final budget. The revisions are based on any changes in laws that affect education finance and are based on the actual enrollment on October 1 of the current year.

The fourth step in the process is a spring budget adjustment based on revised information; spring adjustments are primarily focused on federal and grant programs. Because of federal program requirements, the district makes these adjustments to ensure that the revised budget is closely aligned with actual expenditures for the year. This adjustment allows for accurate funding for programs and provides the most accurate basis for developing the preliminary budget for the next fiscal year.

The fifth and final step in the process is closing the books and preparing the financial statements. This occurs during late summer each year. During this period, the district undergoes an independent audit as required by state law. The auditors render an opinion on the district’s financial statements and accounting practices. The Board of Education typically reviews the audited financial report in late October.

Financials

Financial Reports

  • Comprehensive Annual Financial Report (Fiscal year ending June 30, 2018)
  • Extracurricular Audit Reports
  • Special Purpose Audit Reports

Budget

Property Tax Levy

  • 2017 Payable 2018 Property Tax Levy
  • Levy Certification Presentation

Financial Reports

  • Comprehensive Annual Financial Report (Fiscal year ending June 30, 2017)
  • Extracurricular Audit Reports
  • Special Purpose Audit Reports

Budget

Property Tax Levy

Spending comparisons

Contact

Name Title Phone
Jeffrey M. Solomon Director of Finance and Operations 651-423-7713
Kathy Cason Secretary to Director of Finance and Operations 651-423-7713
Christopher Onyango-Robshaw Coordinator of Finance 651-423-7748
Sou Xiong Secretary to Coordinator of Finance 651-423-7747
Jessi Aretz Manager – Financial Systems/Reporting/ Compliance/Student Information 651-423-7780
Lisa Ziemer Controller – General Accounting/Accounts Payable/Payroll 651-423-7717
Heather Madsen Accounting Specialist 651-423-7765
Peggy Johnson Accounting Clerk – Accounts Payable/Payroll/Scanning 651-423-7707
Michelle Grossman Accounts Payable Analyst 651-423-7751
Desiree Fleming Accounting/Accounts Payable Supervisor 651-423-7783
Sheila Rustad Accounts Payable Audit Analyst 651-423-7756
Deb Schedin Accounts Payable Associate (M-Z) 651-423-7753
Debra McCoy Accounts Payable Associate (A-L) 651-423-7743
Joyce Peterson  Payroll Supervisor 651-423-7750
Joyetta Hattouni Payroll Specialist 651-423-7764
Nancy Elenz Payroll Practitioner – Administrators/Clerical/Students 651-423-7763
Chris Sundry Payroll Practitioner – Bus Drivers/Chaperones 651-423-7767
Barb Hager Payroll Practitioner – Custodians/Food Service/Building Chiefs/Vehicle Techicians 651-423-7766
Erin Rowe Payroll Practitioner – Teachers/Nurses 651-423-7744