District 196 Policies, Regulations, Procedures

KEY:

• Board policies are indicated by a number with no letter.
  
• Administrative regulations are indicated by an "AR" following the number.
  
• Administrative procedures are indicated by a "P" following the number.
  
• (F) indicates that a form can be filled out on screen and printed, or in some cases, submitted electronically.

Questions about policies, regulations and procedures should be directed to: Kim Craven, Administrative Assistant to the Superintendent, 651-423-7746.

100 SERIES - EDUCATIONAL PHILOSOPHY

101 District 196 Mission and Beliefs

102 Kindergarten Philosophy and Mission

104 Middle School Philosophy and Mission Statements

200 SERIES - BOARD FUNCTIONS

201 General Organization

• 201.6AR School Board Committee Descriptions

202 Powers and Duties

203 Board of Education Organization

• 203.7AR School Board Code of Ethics

204 School Board Meetings

• 204.2AR Open Meetings
• 204.6AR Public Participation at School Board Meetings
  • 204.6.3P Special Communication Request

205 Policies, Regulations and Procedures

• 205.1AR Development and Adoption of District Board Policies

300 SERIES - ADMINISTRATIVE FUNCTIONS

301 Administration

• 301.4.5AR Organization Chart

302 Administrators

• 302.2AR Process for Selecting Administrators
• 302.3AR Evaluation of Administrators

400 SERIES - PERSONNEL

401 Employment

• 401P Employee Timesheet (F)
• 401.1AR Administrative/Teacher Selection Process
  • 401.1P Administrative/Teacher Selection Process (Form A)
  • 401.2P Administrative/Teacher Selection Process (Form B)
  • 401.3P Administrative/Teacher Selection Process (Form C)
  • 401.4P Administrative/Teacher Selection Process (Form D)
  • 401.4P Employee Information Request
• 401.5AR Pre-Employment Background Check
  • 401.5P Informed Consent - Pre-Employment Background Check
  • 401.5.1P Background Check: Pre-Adverse Action Letter
  • 401.5.2P Background Check: Adverse Action Letter
  • 401.6P Employee Change of Name, Address or Telephone Number
• 401.11AR Position Evaluation
  • 401.11P Recommendation for Evaluation of New or Changed Position
• 401.12R Licensed Personnel - Substitutes
• 401.19R Royalties

402 Instructional Employees (Counselors, Deans, Teachers, Nurses)

• 402.1AR Teacher Reimbursement for Graduate Courses
• 402.2R Classified Personnel Selection and Assignment
  • 402.2.1P Classified Personnel Selection and Assignment (Form A)
  • 402.2.2P Classified Personnel Selection and Assignment - Application for Non-Teaching Employment
  • 402.2.3P Classified Personnel Selection and Assignment (Form C-1)
  • 402.2.4P Classified Personnel Selection and Assignment (Form D)
  • 402.2.5P Classified Personnel Selection and Assignment (Form E)
• 402.3R Clerical Substitutes
• 402.3.3.1AR Compensation for Special Supervisory Assignments
  • 402.3.3.1.1P Compensation for Special Supervisory Assignment
  • 402.3.3.1.2P Special Supervisory Assignment Timesheet (F)
• 402.3.3.2AR Scouting
• 402.4AR Supervision and Evaluation of Teachers—Peer Review

403 Support Employees (Building Chiefs, Bus Drivers, Chaperones, Crossing Guards, Clerical, Custodians, Food Service, Laundry, Mechanics)

• 403.3.1AR Hiring Bus Drivers
  • 403.3.1.1.1P Authorization of Driver's License Check
  • 403.3.1.1.3.3P Training Checklist
  • 403.3.1.1.4P New Transportation Employee Information
  • 403.3.1.2P Transportation Employee Probation Review
  • 403.3.1.3P Transportation Employee Warning Record
  • 403.3.1.4.1P Transportation Employee Request for Absence of Two Days or Less
  • 403.3.1.4.2P Transportation Employee Request for Leave of Absence of More Than Two Days
• 403.3.2AR Bus Driver Suspension and Retraining Due to Accidents
• 403.4R Evaluation of Classified Employees
  • 403.4.2.1.1P Classified Staff Evaluation - Performance Self- Assessment
  • 403.4.2.1.2P Classified Staff Evaluation - Assessment of Employee
  • 403.4.2.1.3P Classified Staff Evaluation - Action Plan for Growth
  • 403.4.2.2P Classified Staff Evaluation - Performance Summary
  • 403.4.2.3.1P Classified Staff Evaluation - Job Review and Evaluation
  • 403.4.2.3.2P Classified Staff Evaluation - Performance Review
  • 403.4.2.4.1P Classified Staff Evaluation - General
  • 403.4.2.4.2P Classified Staff Evaluation - Job Description Checklist
  • 403.4.2.5.1P Classified Staff Evaluation - Community Education Building Supervisor
  • 403.4.2.5.2P Classified Staff Evaluation - Community Education/Early Childhood Family Education Clerical
  • 403.4.2.5.3P Classified Staff Evaluation - Community Education/Early Childhood Family Education Teaching Assistants
  • 403.4.2.5.4P Classified Staff Evaluation - Community Education Employee Self-Evaluation
  • 403.4.2.5.5P Classified Staff Evaluation - Community Education Instructor
  • 403.4.2.6P Classified Staff Evaluation - Buildings and Grounds
  • 403.4.2.8P Classified Staff Evaluation - Clerk
  • 403.4.2.9P Classified Staff Evaluation - Fiscal Services
  • 403.4.2.10P Classified Staff Evaluation - Food Service
  • 403.4.2.11P Classified Staff Evaluation - Secretary

404 Temporary Employees

• 404.2AR Placement of Student Teachers and Interns
  • 404.2P Placement of Student Teachers and Interns (F)

405 Employee Rights

• 405P Employee Absence and Substitute Report
• 405.3AR Jury Duty Pre-Approval
  • 405.3P Jury Duty Pre-Approval
• 405.5AR Tax Sheltered Annuities
  • 405.5P Salary Reduction Agreement for Purchase of Tax Sheltered Annuity or Deferred Compensation Plan
• 405.6.3.3AR Title IX Grievance Process - Employees
• 405.6.3.4AR Section 504 Grievance Process
• 405.7AR Harassment, Discrimination, Violence or Hazing by District Personnel
  • 405.7.2P Report of Alleged Harassment, Discrimination, Violence or Hazing by District Personnel
  • 405.7.6.5P Follow-Up Report on Complaint of Harassment, Discrimination, Violence or Hazing by District Personnel
  • 405.7.8.3P Policy Against Illegal Harassment, Discrimination, Violence or Hazing-Adults
• 405.8AR Travel and Related Expenses
• 405.8.1AR Attendance at Tournaments
• 405.8.2AR Attendance at Clinics and Workshops
  • 405.8.3.1P Employee Expense Report
  • 405.8.3.1.1P Employee Expense Report - Mileage and Parking Only
• 405.8.3.2P Intradistrict Mileage Reimbursement Chart
• 405.8.4P Request for Travel (F)

406 Employee Welfare

• 406P Emergency Information - Employees (F)
• 406.1AR Staff Recognition
• 406.1.3AR Employee Participation in Decision-Making
• 406.2AR Professional Development for Instructional Staff Members
• 406.3.4AR Drug and Alcohol Testing of Employees Required to Have a Commercial Driver's License (CDL)
  • 406.3.4.2P Alcohol and Drug Testing Guidelines for Employees in Jobs Which Require a Commercial Driver's License
  • 406.3.4.2.1P Alcohol and Drug Testing Guidelines for Applicants for Jobs Which Require a Commercial Driver's License
  • 406.3.4.2.2P Post-Accident Testing Procedure
  • 406.3.4.2.3P Reasonable Suspicion Observation Form
  • 406.3.4.2.4P Random Test Notification
  • 406.3.4.2.5P Return-to-Duty and Follow-Up Testing Checklist
  • 406.3.4.4P Controlled Substance Test Results
• 406.5AR Tobacco-Free Environment
• 406.6AR Chronic Infectious Diseases: Employees
• 406.7AR Worker's Compensation Insurance
  • 406.7.1P Supervisor's Report of Injury (F)

407 Employee Responsibilities

• 407.2AR Utilization of Employees for Consulting
• 407.4AR Participation in Political and Governmental Activities
• 407.5AR Conflict of Interest
• 407.6AR Copyright
  • 407.6P Request to Duplicate Copyrighted Material
• 407.7AR Acceptable Use of Information Technology - Employees

500 SERIES - STUDENTS

501 Admission to School

• 501P Student and Census Information
• 501.1.1P Home Language Questionnaire (Hmong, Russian, Somali, Spanish, Vietnamese) 
• 501.1.2P Additional Family Household Census Information
• 501.1.3P Request for Records for New Registrants (F)
• 501.2AR Admission to School: Age Limitations and Enrollment Options/Alternatives
  • 501.2.1P Kindergarten Registration-Additional Student Information
  • 501.2.2P Request for Consideration for Early Entrance to Kindergarten
  • 501.2.5P Notice of Termination of Education
• 501.3AR Early Childhood Health and Developmental Screening
  • 501.3P Conscientious Objection to Early Childhood Screening
  • 501.3.2P Parental Consent - Early Childhood Health and Developmental Screening (ECS)
  • 501.3.2.1P Child History Questionnaire
  • 501.3.2.2P Early Childhood Screening Reminder Letter
  • 501.3.2.3P Translation for Early Childhood Screening
  • 501.3.3P Early Childhood Screening Summary
  • 501.3.4P Early Childhood Physician's Summary
  • 501.3.5P Early Childhood Screening Warning Letter to Parents
• 501.5AR Student Immunizations
  • 501.5.1P ECSE Immunization Record
  • 501.5.2P Pupil Immunization Record
  • 501.5.3P Pupil Immunization Record – Spanish
  • 501.5.5.1P Notification of Immunization Law Requirements for Incoming Early Childhood Students
  • 501.5.5.2P Notification of Immunization Law Requirements for Incoming Kindergarten Students
  • 501.5.5.3P Notification of Immunization Law Requirements for Elementary Students (30 Day)
  • 501.5.5.4.1P Notification of Immunization Law Requirements for Middle School Students
  • 501.5.5.4.2P Notification of Immunization Law Requirements for Middle School Students (30 Day)
  • 501.5.5.5.2P Notification of Immunization Law Requirements for High School Students (30 Day)
  • 501.5.5.6P Notification of Immunization Law Requirements for 3-Dose Series of Hepatitis B
• 501.6AR International Exchange Students
  • 501.6P Affidavit by International Exchange Student Host/Sponsoring Family
• 501.8AR Homeless Students
  • 501.8.3.4P Dispute Resolution Notice

502 Student Transfers

• 502P Nonresident Agreement for Interdistrict Student Transfer
• 502.1P Nonresident Agreement for Interdistrict Student Transfer – Magnet Schools
• 502.2P Attendance Priorties for Transfer Students
• 502.4P Intradistrict Student Transfer Application (F)
• 502.4.1AR Student Transfers: State Enrollment Options Program
  • 502.4.1P Application to Participate in the State Enrollment Options Program
• 502.4.2AR Student Transfers: State Graduation Incentives Program
• 502.4.3AR Student Transfers: Parent/Guardian/Adult Student Request
• 502.4.4AR Student Transfers: Daycare for Students in Grades K-5
  • 502.4.4P Student Transfers: Daycare for Students in Grades K-5
• 502.4.5AR Student Transfers: Intent to Establish Residency
  • 502.4.5.5P Change of Address Confirmation
  • 502.4.6P Tuition Agreements: Students Served for Special Education, or Care and Treatment
  • 502.4.6.1P Acknowledgment of Student Residence and Nonresident Tuition Agreement
• 502.4.8AR Student Transfers: Continued Enrollment of 11th and 12th Grade Students

503 Student Rights and Responsibilities

• 503.1AR Searches and Interviews
• 503.1P Annual Notice of Searches and Use of Canines
• 503.2AR High School Student Attendance
• 503.2.1AR Truancy
  • 503.2.1P Written Election to Withdraw from School
  • 503.2.1.1P Truancy Notice to Parent or Guardian
  • 503.2.1.3.1P Habitual Truant Notice to Parent or Guardian
  • 503.2.1.3.2P Dakota County Notice of Initial Habitual Truancy
  • 503.2.1.3.3P Continuing Habitual Truant Notice to Parent or Guardian
  • 503.2.1.3.4P Dakota County Notice of Continuing Habitual Truancy
• 503.3AR Student Behavior Expectations and Consequences for Misbehavior
  • 503.3P Minnesota Statutes 121A.40 through 121A.56
• 503.3.1AR Special Education Students: Consequences for Misbehavior
• 503.3.2AR Process for Removal from Class, Suspension, Exclusion and Expulsion of a Student
  • 503.3.2P Notice of Suspension, Grades 6-12
  • 503.3.2.1P Notice of Suspension, Grades K-5
  • 503.3.3P Mental Health Screening After Ten (10) Suspension Days
  • 503.3.4P Mental Health Screening After Ten (10) Suspension Days-Meeting Declined
  • 503.3.5P Staff Notification of Violent Behavior by Students
• 503.4AR Harassment, Discrimination, Violence or Hazing by a Student
  • 503.4.2P Report of Alleged Harassment, Discrimination, Violence or Hazing by a Student
  • 503.4.5.4P Follow-Up Report on Complaint of Harassment, Discrimination, Violence or Hazing by a Student
  • 503.4.7.3P Policy Against Illegal Harassment, Discrimination, Violence or Hazing - Students
• 503.6.1AR Section 504 process for Students
  • 503.6.1.1P Request for Section 504 Evaluation
  • 503.6.1.2P Notification of Request for Section 504 Evaluation
  • 503.6.1.3P Information Regarding Section 504 of the Rehabilitation Act of 1973
  • 503.6.1.4P Section 504 Evaluation
  • 503.6.1.5P Section 504 Accommodation Plan
  • 503.6.1.6P Section 504 Records Notification
• 503.6.2AR Guidelines for Student Participation in School Activities and Events
• 503.6.3.3AR Title IX Grievance Process – Students and Parents
  
  
• 503.7AR Acceptable Use of Information Technology – Students
  • 503.7P Agreement for Use of Portal Services
  • 503.7.1P Permission for Independent Student Access to the Internet
  • 503.7.1.3P Permission for Student Work to be Published on the District 196 World Wide Web Server

505 Student Records

• 505.1AR Education Data: Plan for Administering Data
  • 505.1.3.1P Student Record List and Authorizing Statutes
• 505.2AR Protection and Privacy of Student Records
  • 505.2.3P Prior Consent to Release Private Data To or From an Outside Agency/Person
• 505.2.4AR Release of Directory Information
  • 505.2.4P Request for Lists of Directory Information
  • 505.2.4.3P Denial of Release of Directory and Yearbook Information
  • 505.2.9.3P Annual Building Plan - Security of Student Records - Due September 1
  • 505.2.9.4.1P Log of Access to Records
  • 505.2.9.4.2P Log of Access to File
  • 505.2.10P Parent or Eligible Student Request to Review Records and/or Obtain Copies of Records
  • 505.2.11P Request to Amend Educational Records
  • 505.2.11.1P Responsible Authority's Notice of Modification or Denial of Amendment of Educational Records
  • 505.2.11.2P Request for Hearing
• 505.3AR Student's Name on School Records
  • 505.3.1P Public Notice - Annual Notification of Rights, Protection and Privacy of Student Records
  • 505.3.2P Public Notice - Directory and Yearbook Information

506 Student Welfare

• 506AR Releasing Students From School
• 506.1AR Security in District Schools
  • 506.2P Student Health - Communicable Diseases Letter to Parents/Guardians
• 506.2.1AR Student, Community Education Participant or Visitor Medical Emergencies
  • 506.2.1.1P Emergency Information-Elementary Students
  • 506.2.1.2P Emergency Information-Secondary Students
  • 506.2.1.3P Emergency Information-Early Childhood
  • 506.2.1.4P Medical Incident Report for Students, Community Education Participants and Visitors
• 506.2.2AR Administering Medication
  • 506.2.2P Request for Administration of Medication During the School Day
  • 506.2.2.1P Prescription Medication Authorization
  • 506.2.2.1.2.2P Authorization for Student Possession and Self-Medication with Inhaler, Epi-Pen and/or Insulin at School
  • 506.2.2.2P Parent Letter About Medications
  • 506.2.2.4.1P Record of Medication Error
• 506.2.3AR Student Allergies
  • 506.2.3P Student Allergy Information
  • 506.2.3.1P Guidelines for Responding to Students Who Have Allergies
• 506.2.6AR Automated External Defibrillators (AEDs)
• 506.3.2AR Private Duty Nurses
• 506.4AR Reporting Suspected Maltreatment of a Minor
  • 506.4P Report of Suspected Maltreatment of a Minor-Confidential Data
• 506.5AR School Response to the Death of a Student or Employee
• 506.7.3AR Student Chemical Abuse
• 506.8AR Pregnant Students and Students Who Have Children
• 506.10AR Chronic Infectious Diseases: Students

507 Student Fees and Fines

• 507.2AR Student Fees and Fines

508 Wellness

600 SERIES - EDUCATIONAL PROGRAM

601 Educational Programs

• 601.2.2AR Curriculum and Instruction Advisory Council
  • 601.2.2P Application to Serve on the Curriculum and Instruction Advisory Council (F)
• 601.2.3AR Annual Report on Curriculum, Instruction and Student Performance
• 601.4AR Program Evaluation and Student Assessment
• 601.8AR Post-Secondary Enrollment Options Program
  • 601.8P Post-Secondary Enrollment Options Program-Notice of Student Registration

602 Instruction

• 602.2.1P Proposal for Curriculum Revision at the High School Level
• 602.4AR Requirements for Graduation
  • 602.4P Course Credit by Assessment: Application for Testing Out of Course
• 602.5AR Retention of Students in Kindergarten Through Grade Eight
  • 602.5.1P Request for Consideration of Retention
  • 602.5.1.2P Summary of Decision Not to Proceed with Retention Assessment
  • 602.5.1.3P Permission for Retention Assessment
  • 602.5.2P Report of Educational Assessment for Consideration of Retention
  • 602.5.3P Notice of Meeting for Consideration of Retention
  • 602.5.4P Meeting Summary for Consideration of Retention
• 602.6.1AR Grade Advancement of Students in Grades K-8
  • 602.6.1.1P Request for Consideration of Grade Advancement
• 602.6.1.2P Permission for Grade Advancement Assessment
• 602.6.1.3P Denial of Consideration for Grade Advancement
• 602.6.1.4P Report of Educational Assessment for Consideration of Grade Advancement
• 602.6.1.5P Notice of Staffing for Consideration of Grade Advancement
• 602.6.1.6P Staffing Summary for Consideration of Grade Advancement
• 602.6.2AR Math Acceleration of Students in Grades K-8
  • 602.6.2.1P Request for Consideration of Math Acceleration
  • 602.6.2.2P Permission for Math Acceleration Consideration
  • 602.6.2.3P Summary of Decision Not to Proceed with Math Acceleration Consideration
  • 602.6.2.4P Report of Data Collection for Consideration of Math Acceleration
  • 602.6.2.5P Notice of Meeting for Consideration of Math Acceleration
  • 602.6.2.6P Meeting Summary for Consideration of Math Acceleration
• 602.7AR Medical Eligibility for Students Participating in Physical Education
• 602.8.2.1AR Instruction for Students Unable to be in School
  • 602.8.2.1P Application for Instruction for a Student Unable to be in School
  • 602.8.2.1.1P Instruction Log for a Student Unable to be in School
• 602.9AR Grading System
• 602.10AR Classroom placement of multiples
• 602.12.2AR Alternative Length of School Day for High School Students
• 602.13.2R Requirements for Graduation - Early Graduation
  • 602.13.2.1P Early Graduation Student Request Form
  • 602.13.2.2P Requirements for Graduation - Early Graduation - Parent Notification Form
  • 602.13.2.3P Requirement for Graduation - Early Graduation - Commencement Intent Form

603 Instructional Resources

• 603.2.2.1P A Policy on the Freedom to Teach, to Learn, and to Express Ideas in the Public Schools
• 603.2.2.2P Library Bill of Rights
• 603.2.2.3P The Freedom to Read
• 603.2.2.4P The Right to Read
• 603.2.2.5P Freedom to View
• 603.2.2.6P Access to Resources and Services in the School Library Media Program: An Interpretation of the Library Bill of Rights
• 603.3AR Selection of Instructional Resources
  • 603.3.2P Request for Use of Outside Speaker
• 603.4AR Reconsideration of Instructional Resources
  • 603.4P Request for Reconsideration of Instructional Resources
• 603.5.2AR Parent Notification About Human Sexuality Curriculum and HIV/AIDS Prevention Curriculum

604 Cocurricular Student Activities

• 604AR Distribution of Tickets and Passes for Fine Arts and Athletic Events
• 604.1.1AR Tournament Participation by Students
• 604.1.2AR Cocurricular Transportation
  • 604.1.2P Release of Liability for Student Transportation to or from Cocurricular Activities
• 604.2.2AR Conduct of Visitors at Cocurricular Activities
• 604.4.1AR Medical Eligibility for Students Participating in Cocurricular Activities
  • 604.4.1.1.1P Physical Examination for Athletic, Danceline, Cheerleading and Figure Skating Activities
  • 604.4.1.1.2P Middle School Health Questionnaire, Release for Student to Participate in Athletic Activities, and Participation Fees
  • 604.4.1.1.3P High School Health Questionnaire and Release for a Student to Participate in Interscholastic Athletics, Danceline or Cheerleading
• 604.4.1.3AR Middle School Student Participation in High School Athletic Activities - Gifted Athlete
  • 604.4.1.3.1P Notification of Request for Middle School Student Participation in High School Varsity Athletic Activities
  • 604.4.1.3.2P Parent Request Form: Middle School Student Participation in High School Athletic Activities